Senior Assistant Job Chart

Mandal Parishad Development Officer (MPDO) Office

The Senior Assistant acts as a key administrative and supervisory staff member, managing office functions and supporting the Mandal Parishad Development Officer. Their job chart encompasses a wide array of administrative, financial, and development-related duties.

Administrative Functions

• Office Management: The Senior Assistant oversees the day-to-day office administration, including managing records, inward and outward correspondence, and supervising junior staff members.
• Personnel Administration: This includes handling matters related to staff salaries, leaves, and maintaining service books and personnel records.
• File and Record Management: They are responsible for developing and maintaining the office's filing system, ensuring documents are properly organized, and tracking the status of pending files and reports.
• Communication: A Senior Assistant drafts and types official letters and other correspondence for the MPDO. They also handle incoming and outgoing mail and are responsible for official communication.
• Meeting Coordination: They assist with planning and scheduling meetings and are often responsible for taking and preparing detailed minutes of meetings.

Financial Duties

• Bill and Claims Processing: The Senior Assistant is involved in the processing of various bills and claims, ensuring financial guidelines are followed.
• Budget Support: They may assist with preparing and managing budgets and compiling various financial reports.
• Statutory Compliances: They help ensure that the office adheres to financial rules and other statutory compliance regulations.

Development and Scheme Monitoring

• Scheme Implementation Support: The role involves monitoring the implementation of various government development schemes at the mandal level and ensuring funds are properly utilized.
• Inter-departmental Coordination: Senior Assistants facilitate coordination between the MPDO's office and other government departments and agencies involved in development activities within the mandal.
• Report Generation: They prepare and compile various progress reports on development activities and other issues for submission to higher authorities, such as the District Rural Development Agency (DRDA).

Supervisory Responsibilities

• Guidance to Junior Staff: Senior Assistants guide and supervise Junior Assistants and other subordinate staff in their daily tasks and duties.
• Quality Control: They review and verify the work of their subordinates to ensure accuracy, quality, and adherence to office protocols.

All duties are performed under the supervision and direction of the Mandal Parishad Development Officer (MPDO) to ensure effective office operations and successful implementation of development programs.